DEPARTMENT/OFFICE : Office of the Executive Director
DIVISION : Strategy and Planning Division
DUTY STATION : ACB Headquarters, Los Baños, Laguna, Philippines
IMMEDIATE SUPERVISOR : Strategy and Planning Division Director
TERMS OF REFERENCE
A. BACKGROUND
The ASEAN Centre for Biodiversity (ACB), established in 2005, is ASEAN’s response to the challenge of biodiversity loss. It is an intergovernmental organisation that facilitates cooperation and coordination among the ASEAN Member States (AMS) and with regional and international organisations on the conservation and sustainable use of biological diversity, and the fair and equitable sharing of benefits arising from the use of such natural treasures.
The ACB is looking for a Strategy and Planning Associate who shall primarily assist the Strategy and Planning Division Director in providing technical and administrative support in the planning, monitoring, and reporting processes of the ACB.
B. SCOPE OF DUTIES
Under the Strategy and Planning Division of the Office of the Executive Director (OED) and reporting to the Strategy and Planning Division Director, the Strategy and Planning Associate shall primarily assist the Strategy and Planning Division Director in providing technical and administrative support in the planning, monitoring, and reporting processes of the ACB.
Specifically, the Strategy and Planning Associate shall perform the following duties and responsibilities:
- Planning
a. Assist in the development of a detailed road map in line with the Centre’s targets and policies
b. Assist in consolidating departmental work plans and related inputs for the preparation of the ACB Annual Work Plan
c. Assist in gathering, consolidating, and analysing recommendations and reports from various departments within the Centre to serve as inputs to an integrated work plan for the ACB
d. Assist in coordinating and collaborating with the ACB departments during the planning process
e. Assist in the preparing and drafting the Annual Work Plan and other planning-related documents
f. Assist in ensuring that relevant commitments, targets, and reporting requirements under ASEAN instruments, Multilateral Environmental Agreements, Memoranda of Understanding and Agreement, the Sustainable Development Goals, and other relevant frameworks are appropriately reflected in the Centre’s plans and reports.
- Monitoring, Reporting, and Evaluation
a. Assist the Strategy and Planning Division Director and the Monitoring and Evaluation Officer in the implementation of planning, monitoring, and evaluation initiatives and activities
b. Assist in preparing reports on the implementation of the ACB Strategic Plan and Annual Work Plan
c. Assist the Strategy and Planning Division Director in reviewing the activity designs and activity reports
d. Assist in consolidating progress reports
e. Assist in the preparation for relevant ASEAN meetings
- Knowledge Management
a. Assist in collecting, documenting, and maintaining a digital archive of lessons learned, corrective actions, best practices, and recommendations from activity reports or the implementation of the annual work plan
b. Maintain electronic copies and records of approved work plans, activity designs, activity reports, annual reports, and other relevant documents relating to planning, monitoring, and reporting - Assist in managing administrative and logistical requirements for planning, monitoring, and evaluation activities.
- Perform other related duties as may be assigned by the Supervisor(s) from time to time.
C. QUALIFICATIONS
Education and Work Experience
- Must have at least a bachelor’s degree in business administration/management, economics, organisational communication, public administration, environmental planning/management, environmental science, forestry, fisheries, or other related field; or its equivalency requirements:
o Bachelor’s Degree in a non-related field with at least three (3) years of relevant work experience in planning, monitoring and evaluation, organisational performance management, reporting, knowledge management, institutional coordination, or related functions, preferably in a government agency, regional or international organisation, development institution, or non-government organisation.
Skills
- Excellent oral and written communication and presentation skills
- Adept in working effectively in diverse and multicultural environments
- Strong coordination, interpersonal, and collaboration skills
- Proficiency in Microsoft Office applications, particularly MS Word, Excel, and PowerPoint
- Strong planning, organisational skills, with keen attention to detail
Nationality
- Must be a citizen of the Philippines
D. COMPETENCY REQUIREMENTS
Core Values
- Integrity, professionalism and respect for diversity
- Cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly
- Prudence, dependability, and accountability
Core Competencies
- Communication, teamwork and collaboration, analytical thinking, planning and organising, innovation, and technological awareness
E. APPLICATION PROCEDURE
Applicants should prepare the following and send all to acb.hr@aseanbiodiversity.org:
- A letter of intent of no more than two pages, elaborating on how his/her qualifications and experiences make him/her suitable for the position. Address the letter to Executive Director Dr. Jerome L. Montemayor. JP 2026-26 Strategy and Planning Associate to be indicated in the aforesaid letter.
- Updated curriculum vitae, and diploma or transcript of records
- A completed Job Application Form (which can be downloaded here)
The deadline for submission of completed applications is 4 December 2026. Only applications with complete documentary requirements (Letter of Intent, completed Job Application Form, and curriculum vitae) will be processed. Applications received beyond this date will not be considered. All applicants will be given notice as to the status of their application. Previous applicants may apply again.
F. ADDITIONAL INFORMATION
The ACB does not ask for payment at any stage of its recruitment process (application, processing, training, interviewing, testing, or other fees) nor authorises anyone to officially receive applications from prospective candidates, except through the ACB Human Resources Division. The public is strongly advised to be vigilant when dealing with financial transactions online and to report any suspicious individuals or accounts representing the
