OPPORTUNITY: Programme Associate for ASEAN Heritage Park or AHP Associate

POSITION TITLE: Programme Associate for ASEAN Heritage Park                                        or AHP Associate (Non-core)
DURATION OF CONTRACT: One Year (Renewable)
DUTY STATION: Los Baños, Laguna, Philippines
REPORTING TO: Biodiversity Conservation Division Director

TERMS OF REFERENCE

A. Background

The ASEAN Centre for Biodiversity (ACB) is an intergovernmental regional centre of excellence established through an agreement among the Governments of the Member States of the Association of Southeast Asian Nations (ASEAN) in 2005. The ACB facilitates cooperation and coordination among the members of the ASEAN, and with relevant national governments, regional and international organisations, on the conservation and sustainable use of biological diversity and the fair and equitable sharing of benefits arising from the use of such biodiversity in the ASEAN region. Since its establishment, the ACB has lived up to its mandate of strengthening national and regional capacity for biodiversity conservation.

The ACB is looking for an ASEAN Heritage Park Associate who will provide administrative support to the Biodiversity Conservation Division in the implementation of the AHP programme.

B. Scope of Duties

Under the supervision of the Biodiversity Conservation Division Director, the Programme Associate shall primarily provide administrative support to the Biodiversity Conservation Division and assistance in the project development, monitoring, and reporting. The AHP Associate will perform the following duties and responsibilities:

General

1. Assist in technical matters relating to programme development and capacity building development, in accordance with the ACB’s Annual Work Plan;
2. Assist in the implementation of various ACB programmes with donor partners, including coordination with ASEAN Member States, consultants and donor partners;
3. Assist on capacity building activities in various thematic areas of the ACB that may be assigned by the Biodiversity Conservation Division Director;
4. Assist in coordination of workshops, trainings, and other events under the Programmes Department including local and international travels to venues outside the ACB Headquarters; and
5. Assist in the preparation of concept notes, technical reports, workshops
   proceedings, joint research programme proposals, terms of reference, and other
   technical documents.

Specific

1. Provide support to the AHP Programme
   1.1. Assist in updating the AHP database including the socio-economic and technical information;
   1.2. Assist in the preparation of information materials on the AHP Programme; and
   1.3. Assist in organising the AHP knowledge products and other documents.
2. Provide administrative support to the Biodiversity Conservation Division
   2.1 Prepare, organise, and coordinate meetings, workshops, conferences and events including preparation of briefing documents, setting up and following up of meeting appointments of the Biodiversity Conservation Division with different organisations and institutions; and
   2.2 Manage cash requirements (cash advances, reimbursement, liquidation) and other relevant documents for all meetings, conferences and activities to be attended by the Biodiversity Conservation Division Director and/or Officers.
3. Provide support to project development
   3.1 Assist in the preparation and packaging of proposals for submission to donor agencies in accordance with the ACB thematic areas;
   3.2 Assist in coordination with relevant institutions in the finalisation and approval of project proposals; and
   3.3 Assist in maintaining, monitoring, and updating of the project mapping database of Programmes Department.
4. Provide support to project implementation, monitoring and reporting
   4.1 Assist in the implementation, monitoring, and reporting of programme/projects, and other thematic projects that may be assigned by the Biodiversity Conservation Division Director; and
   4.2 Assist in preparing project and/or activity reports and related documents of the assigned thematic projects or areas.
5. Perform other related tasks that maybe assigned by the Supervisor(s) from time to time.

C. Remuneration Package: Negotiable

D. Qualifications

Education and Work Experience

• Must have at least Bachelor’s degree in Natural Sciences, Agriculture, Economics or other related field; or
• Bachelor’s Degree in a non-related field with at least three (3) years of related work experience;
• Should have at least one-year relevant work experience in a regional/international organisation preferably in the ASEAN
• Significant experience on donor-funded project is an advantage.

Skills

• Proficient in research skills
• Excellent knowledge of the English language and with exceptional writing, presentation, and communication skills
• Adept at working with international partners
• Knowledgeable in various digital media related to research and information dissemination
• Ability to work independently and to manage different tasks effectively

Nationality

Must be a national of any of the ASEAN Member States

E. Competency Requirements

Core Values

• Integrity, professionalism, and respect for diversity
• Cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly
• Prudence, dependability and accountability

Core Competencies

• Communication, teamwork, analytic, planning and organising, innovative, and technological awareness

F. Timeline for The Selection Process

Position Announcement : 25 May 2023
Application Period : until 24 June 2023
Review of Application and
Selection of Candidate : July 2023

G. Application Procedure

Applicants should prepare the following and send all to acb.hr@aseanbiodiversity.org:

1. A letter of intent of no more than two pages, elaborating how his/her qualifications and
   experiences make him/her suitable for the position. Address the letter to Executive
   Director Dr. Theresa Mundita S. Lim. JP 2023-04 : Programme Associate-AHP should be indicated in the aforesaid letter.
2. Updated curriculum vitae, and diploma, or transcript of records.
3. A completed Job Application Form which can be downloaded here

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Interested applicants are advised to visit www.aseanbiodiversity.org for further details on eligibility and documentary requirements for the subject post. Deadline for submission of completed applications is on 24 June 2023. Only applications with complete documentary requirements (Letter of Intent, completed Job Application Form, and curriculum vitae) will be processed. Applications received beyond this date will not be considered. Only shortlisted candidates will be given due notice. Previous applicants
may apply again.